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AI Front Desk for med spas

Book more consultations, even after hours.

Your AI Front Desk answers every call, explains your treatments using your own information, and books consultations and appointments while your team is with clients.

Book a personalized demo How it works
Example: Glow AestheticsExample call · 7:42 PM

AI Front DeskThank you for calling Glow Aesthetics! I'm the AI assistant, and this call is transcribed so our team can follow up. How can I help?

CallerHi, I'm thinking about Botox for the first time. How does it work?

AI Front DeskGreat question! First-time clients start with a consultation, where our injector talks through your goals and pricing. I have Thursday at 5:30 PM or Saturday at 11 AM.

CallerSaturday at 11, please.

AI Front DeskYou're booked! Can I get your name and email for the confirmation?

Booked: Botox consultation (new client) · Sat 11:00 AM

Sample call · Med spa · English

Hear Sara book a first consultation.

A new client asks about a facial for dry skin. Sara finds out if she is a new client, offers afternoon times and books the consultation.

Simulated example: scripted situation, Sara's replies from our live system, computer-generated voices. Sara is an AI assistant.

See it with all sample calls

What it handles

Every inquiry answered, every consult booked

Clients often call in the evening. Your AI Front Desk is there when they do.

Answers every call, 24/7

Evening and weekend callers get an answer and a booking instead of voicemail.

Books consultations & treatments

Consultations, injectables, facials, laser and body treatments, booked into your calendar with an email confirmation.

Explains your treatments

Downtime, prep, how long appointments take and current specials, using your approved answers only.

Asks your intake questions

New or returning client, the treatment they're interested in and how they heard about you.

Hands off post-treatment concerns

Worried clients are transferred to your team right away. Anything serious is told to seek urgent care or call 911.

Emails you every call

A summary, transcript and booking details after every call, ready for your team.

How it works

Live in days. Your phone still rings first.

  1. 01

    Keep your number

    Turn on call forwarding for missed, busy and after-hours calls. Your phone still rings first.

  2. 02

    AI answers

    A natural voice greets callers with your business name, then answers using your hours, services and FAQs.

  3. 03

    It takes action

    It books appointments, transfers urgent calls, takes messages, and texts a follow-up if the caller agrees.

  4. 04

    You stay in the loop

    Every call is emailed to you with a summary and transcript. Change greetings, answers and hours on a simple admin page.

Guardrails

Guardrails made for aesthetic clinics

  • Never gives medical advice or decides whether a treatment is right for someone. That's for your provider.
  • Shares prices only if you choose to, and only the ones you give it.
  • Sends post-treatment concerns to your team, and tells anyone with serious symptoms to get urgent care.
  • Collects only what's needed to book: name, phone number and type of visit.
  • Never takes card numbers or payments over the phone.
  • Says it's an AI and that the call is transcribed, at the start of every call.

FAQ

Med spa questions

How much does an AI receptionist for a med spa cost?

A flat monthly plan plus a one-time setup, sized to your call volume. After a free audit, you get an exact price before anything goes live.

Can it answer questions about our treatments?

Yes, using the treatment menu and answers you approve: what a treatment involves, downtime, prep and how long it takes. It won't give medical advice or decide if a treatment is right for someone. It books a consultation instead.

Does it work with Boulevard, Vagaro, Mindbody or Zenoti?

Today it books into an online calendar your team can see, such as Google Calendar, Outlook or Cal.com. If you use spa booking software like Boulevard, Vagaro, Mindbody or Zenoti, we'll plan the best setup during your audit.

Is it HIPAA compliant?

Not yet. We do not currently sign Business Associate Agreements, so we don't claim HIPAA compliance, and we can't take patient information for covered practices today. Sara is set up to collect only the caller's name, phone number and type of visit. We're working on a HIPAA-ready option. Ask us where it stands, or tell us in the form below that you want to join the waiting list.

Can it mention our specials and packages?

Yes. Give it your current offers and it will mention them when they're relevant. Update them any time from your admin page.

Do I have to change my phone number?

No. You keep your number. We turn on call forwarding so missed, busy and after-hours calls go to your AI Front Desk, and your phone still rings first. You can switch forwarding off at any time.

Will callers know they're talking to AI?

Yes. It says so at the start of every call and mentions that the call is transcribed. It speaks in a natural voice, and any caller can ask for a person at any point.

Front Desk + Follow-up

Every call and inquiry answered, followed up, and on your calendar.

Small businesses lose customers in the gaps: a call that goes to voicemail, a message nobody answers, an appointment nobody reminds. We cover those gaps so each step happens on its own, day or night.

  1. 01

    They reach you

    A caller or form visitor, at any hour. Our AI receptionist answers in English, Spanish, Arabic or Turkish, and says it's an AI.

  2. 02

    Details are saved

    Their name, number and request go into your customer list automatically. No retyping.

  3. 03

    They get a reply

    A friendly message with your booking link goes out, and you get an alert with the details.

  4. 04

    Reminders, not no-shows

    A reminder before the appointment and a thank-you afterwards, without anyone lifting a finger.

  5. 05

    Nobody falls through

    If a caller hangs up before they're helped, you're alerted right away, and customers who've agreed to texts get an instant message with your booking link. If no one has followed up after two days, you get a nudge with a ready-made message.

  6. 06

    A report every Monday

    One short email: calls, new leads and bookings from the week before.

You stay in control: we start with drafts you approve, and switch on automatic sending only when you're comfortable. Results depend on your business, so we don't promise specific numbers. Set up as one simple monthly plan, quoted after a free 30-minute audit.

Start with a free audit

By industry

Also built for

The same AI Front Desk, set up for other kinds of businesses.

Medical & healthcare

Family medicine, chiropractic, physical therapy, optometry, dermatology, veterinary and more. Books visits and routes urgent calls.

See how it works

Dental offices

New-patient exams, cleanings and emergency visits booked around the clock, with urgent calls sent to your team.

See how it works

Home services

HVAC, plumbing, electrical, roofing and more. It books estimates and service calls while your crew is on the job.

See how it works

Retail & local shops

Boutiques, bike and outdoor shops, furniture, jewelry, pet stores and more. Answers questions and takes requests while you help customers.

See how it works

Restaurants & cafes

Answers hours, menu and allergy questions, takes reservations and catering requests, even during the dinner rush.

See how it works

Law firms

Screens new clients, books consultations and gets urgent matters to an attorney, while you're in court.

See how it works

Real estate

Answers listing calls, qualifies buyers and sellers, and books showings and listing appointments around the clock.

See how it works

Any small business

Accountants, insurance agencies, salons, fitness studios, auto repair, cleaning companies and more. Set up for how you work.

See how it works

Don't see your industry? It works for almost any business that gets phone calls. Tell us about yours

Hear it answer as your business.

We'll set up a personalized demo with your business name, hours and services. Then you call it yourself and hear exactly what your customers would.

Book a personalized demo

Personalized demo

See what your med spa's AI receptionist would say

Tell us your business name and how you handle calls today. We'll set up a personalized demo you can call, and send a clear plan and price within one business day.

  • Personalized demo with your business name
  • Keep your current phone number
  • Clear plan and pricing up front

Or call us at (442) 242-6321. Our own AI Front Desk answers.